Windows – Rights Management sharing application

For those who already played used Right Management Services, you already know it is difficult either not possible to share document secured by RMS with someone outside of your company.

Now, with Windows Azure Right Management it’s becoming easier to share protected document outside of the company.

All you need is an Office 365 tenant (as it comes with RMS) and the updated client for Windows – – you can also download additional client from the RMS portal here – (take a look at my blog post for the RMS client for Windows Phone

Install the client

The installation process is very simple, just extract the ZIP package relevant for your Windows version (Windows 7 or Windows 8, x86 or x64 bits) and run the executable


After a reboot, it is ready for use

Protect and Share

This RMS client does not integrate with Outlook, only Word, Excel or PowerPoint; Outlook keeps his own settings.

You can also use the Windows Explorer to protect document.

The following table shows file type supported for protection

File Extension Protected File Extension

























Office 2007, 20010 and 2013  

Protect an Office document

After the installation of the RMS client, a new button appears in Excel, PowerPoint or Word client

The Share Protected Protection button is available below the Home tab


When hitting it, you may be asked to enter your Office 365 credentials – or the one you enter from the RMS Azure Portal

Then you just have to enter recipient’s email address and level of protection; additionally you can also ask for authentication prompt each time the document is opened as well as an expiration date


Protect from Windows Explorer

Open your Windows Explorer and browse to the location where the document is stored (any supported file type)

Right click on it and choose the protection option


  • Share Protected will launch the same configuration window than in Office client
  • Protect in place will secure the document locally
    • If you choose Company defined Protection it will use the RMS settings defined by your Office 365/Azure RMS administrator


    • If you choose Custom Permission, it will launch the same configuration window than with the Office client

To remove a protection, just repeat the same operation: browse to the protected document, right click and choose Remove protection


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