UPDATE 23 Nov 2017 – Get the Business Apps (free) to manage user licenses for Booking

Booking is an Office 365 initially available to Small Business plan to help managing bookings with external people.

Booking is now available also for E plan.

NOTE at this stage, Office 365 Administrators just to need to enable the feature; in the future you will also need to apply user license.

 

Enabling the Booking service at your tenant level does not means all you user’s calendar will be accessible; your end-users will then enable and configure their calendar for booking (see below)

 

Enable Booking for the tenant

Logon to your Office 365 Admin Portal and reach the Settings\Services 7 add-ins section

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Access the Booking configuration options

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And finally enable it

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At later stage you will need to enable this service by enabling the service at the user’s license level (if you manage which services are enabled or not when assigning license)

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Buy (free) the Business Apps

Still on the Office 365 Administration portal, access the Billing\Purchase Services and search for Business Apps (this is located below the Add-On subscriptions section)

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Define how many license you will need (don’t forget to add few more for your testing and staff increase)

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Once your order is completed, you can then assign license for the Booking service; in this context, this will be the Business App subscription (there is no sub service)

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If you use PowerShell to assign licenses, the SKU is SMB_APP

NOTE keep in mind this requires to have at least an Exchange Online P2 license assign to the user

 

End-user to configure/enable Booking

Once you have enabled Booking at your tenant level and assign a license, your end-users will see Booking in the app launcher

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They can also use the following URL (as the Booking app will not be displayed in the App Launcher – until the integration is completed)

https://outlook.office.com/owa/?path=/bookings

They have to click on Get it now

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Then they have to define few information (maybe it will change once the integration is completed)

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And finally they will be able to configure Booking for them

NOTE the tile are navigable

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They can configure their business hours using the Set your business hours tile (which will be also available through the Business Information section on the left)

NOTE if you click on the Business Information tile and then click somewhere else without saving anything; it will automatically save the default settings

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Clicking Add your services tile will allow you to create a list of service you offer

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Publish a Booking page

Once you have set your services and settings you can publish a Booking page using the Publish a booking page tile

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You can then configure the few settings for the booking page like who to notify, time increment or color theme

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Once you click Save and publish you will get the Booking page’s URL, you can then share using Facebook Twitter or email

NOTE the Booking page URL contains your Office 365 tenant as this uses the format https://outlook.office365.com/owa/calendar/<your business name/title>@<your tenant – like mytenant.onmicrosoft.com/bookings/

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And the Booking page will look like

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