Setting up a meeting is always a challenge with some people, they are always busy Smile

Sometime ago I wrote a post about FindTime, an add-on for Outlook or Outlook on the Web (OWA).

Now, Microsoft has integrated a similar feature in Exchange Online.

When you create a new meeting request when using Outlook on the Web (this is not [yet?] available with Outlook client) you can use the Make a pool feature

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This will allow you to define different time slot before sending the meeting and then let the recipients to choose when they are available

When you enable the Make a pool feature, an additional ‘free/busy’ window is shown on the right side to let you select different time slot with one click

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Once you send the meeting, the recipient will then be able to choose when they are available and In your calendar, the options are marked with an HOLD prefix

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Recipients can choose their time slot by hitting the Choose time link which redirect them to the Outlook Scheduling site

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The organizer will not get any notification (as it is usually the case when accepting/declining meeting) but the tracking status is updated with the answers.

You can also check the pool results from Outlook on the Web with the view pool results link

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Using the same link you then will be able to finalize the meeting request

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Once you hit the Send action to finalize the meeting request, all HOLD meeting in your calendar are removed and the final request meeting is sent.